SharePoint is a great document sharing and collaboration platform. There is an easy way to share a document. But should you really use the “Share” option? When you use the sharing option, the permissions for that document become broken. When you add a user to the site or library, they will not have permissions to that document unless you go into the document’s permissions and add them.

So how should you share a document? In the context menu (three vertical dots), there is a “Copy Link” option. You can send the document’s link through email or a message. There are situations where you should use the “Share” option but that is a conversation for another time.